Review and code a receipt

Correct AI-extracted receipt fields, choose payment type and split expense lines.

Last reviewed 29-09-2026

Do this after uploading through Receipts → Enter Receipt and before saving or pushing. Full Receipts access is required. The Cheque and Credit Card Charge options record an accounting transaction; they do not move money from a bank account. For a supplier invoice still owing, use Bills.

Choose Cheque for a bank-account purchase or Credit Card Charge for a card purchase. Select the corresponding Bank Account or Credit Card Account from the chosen company file. Switching transaction type clears the payment account, so select it again.
Check Pay to the order of against the source. Choose an existing Reckon supplier where appropriate. If the dropdown offers Add as new supplier, select it deliberately: the page indicates the supplier will be created in Reckon when you push, not merely when you type the name. A name that is not in the list may need this selection. Correct Date, Total Amount and optional Memo.
Under Expense Lines, enter an Account, Tax code, GST-inclusive Amount, optional line Memo and Class for each allocation. Select Add line to split a purchase; use Remove line to discard an extra line. Review the Balanced or remaining/over indicator and the displayed Ex-GST/GST/Total. Use the tax treatment appropriate to your company's Reckon file, not a code inferred solely from the scan.
Compare every suggested account, payment account, tax code and split with the receipt. The extraction may pre-split GST-free items into taxable and GST-free lines, but supplier history or a stored preference can replace suggested lines. Fix any missing account or mismatched amounts manually.
Select Save Draft (desktop; Save Draft Only on connected mobile entry) or Save when Reckon is disconnected. Alternatively select Push on a connected Reckon Accounts Hosted company only after review. Required fields on this page include payee, payment account, date, valid total and at least one expense line with an account.

Example: a fictional hardware purchase on 18-09-2026 totals AUD 110.00. Set Cheque, the correct bank account and payee. Allocate AUD 66.00 to a repairs expense account and AUD 44.00 to another suitable expense account. Check each line's tax code and class with the source; the allocated amount should read AUD 110.00 and Balanced. These are illustrative coding choices, not tax advice.

See GST and expense amounts for inclusive/exclusive amounts and why the displayed GST estimate is not proof of the correct tax treatment.

Expected result: a draft appears in Receipt History, where it can be edited. On the entry page Save All Drafts saves Ready cards in sequence, but check the reported count: failed saves may remain on screen. Push All validates Ready cards and sends only valid ones through a progress dialog. A push is not supported for Reckon One; saving drafts is still available.

Watch out: a balance indicator is a visual review aid, not a substitute for checking the original amount and Reckon coding. If expense accounts fail to load, choose Retry or Refresh accounts and verify the active company/file. A new supplier created during a push can fail independently of saving the receipt. Read Push receipts and handle errors before trying again.