Allocate a bank or card payment to supplier bills

Use a bill payment when an existing supplier bill in Reckon is being paid. Bill Payment uses a bank account; Bill Payment - CC uses a credit card. These entries record a payment in Reckon; BookFlo does not transfer funds. You need Bank Feeds access, the right company/file, an existing supplier and open bills in that file.

From Quick Entry

1. Open Bank Feed → Quick Entry. Choose Bill Payment or Bill Payment - CC on a row; enter Date, supplier Payee, the correct Bank Account or Credit Card, and the positive Amount shown by the bank/card. Tax and Class controls are disabled for bill payments.
2. Select Select bills… in Exp./Income Acct to open Open bills. Select Refresh bills to load current unpaid bills for the supplier; this also updates selected bill balances. If the list says Select a supplier first, complete Payee before refreshing.
3. Choose one or more displayed bills, each showing its reference, date and Due (current outstanding balance). Change Payment amount for [bill] where needed; remove a wrongly selected bill with its remove control. Allocate exactly the bank payment, with each payment positive and no greater than that bill's current outstanding balance. A fully allocated payment cannot add another bill.
4. Select Push All once the rows are valid. Check the individual outcome and Feed History rather than assuming an error is safe to resend.

From Feed History

1. Open Bank Feed → Feed History, select Details, choose Bill Payment or Bill Payment - CC under Transaction Type, then enter the supplier, date, Amount and the appropriate payment account.
2. In the bill allocation panel select Refresh bills. Select bills and adjust each payment amount against its displayed Due. An old bill total is not the available balance: another payment or credit may already have reduced it.
3. Wait for the automatic save or choose Save & use for same payee; check that the saved allocations add up to the bank amount. Select Apply payment in Reckon, then confirm the displayed total. This action creates a Reckon bill payment, not a money transfer.

For example, a fictional supplier has two open balances of AUD 120.00 and AUD 75.00 on 22-09-2026. To match a bank debit of AUD 150.00, enter AUD 120.00 against the first and AUD 30.00 against the second. The latter is a partial payment, leaving AUD 45.00 outstanding, assuming no other payments occur.

Safety check: On push, the service checks each selected bill is still open for that supplier and that the requested payment does not exceed Reckon's current balance. If a balance changed, Refresh bills, reallocate and review; do not increase the bank amount to fit an old invoice total. If a push returns an unknown result, inspect Reckon and the duplicate/push guide before retrying.

See Review and code, Customer payments and Bills.